If your office is like most, there is probably a significant paper waste issue. And as we get further into the 21st century, more and more businesses are modernizing and seeking to go green. Individual care for the environment has driven business owners to take certain actions that would help preserve the planet—but businesses also know that a growing number of prospective clients and customers expect it.
At WiZiX Technology Group, we are passionate about helping companies go green. While completely eliminating paper might not be realistic, there are several ways you can dramatically reduce the amount of paper your office uses.
1. Implement a Document Management System
A document management system can help your business streamline tasks like organizing, securing, capturing, digitizing, tagging and approving business files. Among the many benefits, a quality DMS can make accessing documents on mobile very easy, reduce space and filing expenses, automate business processes, centralize electronic storage, streamline file searches, all while reducing the amount of paper your office uses.
2. Educate Employees
Certain news may travel fast around your office. But going paperless is probably not a hot topic that is going to spread like wildfire. If your office is working towards implementing green practices, make sure your employees know how to take advantage of the new systems. Some examples would be printing on both sides of the paper, sending electronic memos only, using digital forms, and keeping digital records as opposed to paper records.
3. Advocate a Culture of Reuse & Recycle
Your employees are busy and their number one priority is probably not to conserve paper. Make it easy for them by setting out empty boxes to collect non-confidential documents that can be recycled. With this paper, you can encourage employees to send faxes, print drafts or take notes on paper that has only been used on one side. If the paper has been used on both sides, shred it and use it as packing materials.
Go Paperless in Fresno
At WiZiX Technology Group in Fresno (with offices in Sacramento and the Bay Area), we believe in investing in the environment. That’s why we offer effective solutions to help your company reduce its environmental impact—from software and products that save paper to the recycling of used toner. Contact us today to see how we can help your office develop strategies to go paperless.