black copier set up in office

6 Essential Features to Look for in a Copier

Wizix Techcommercial copiers, Office Technology

Need help choosing a new copier for your business? There are so many copiers out there, it can be difficult to find the one that fits your budget and your office needs. Knowing which copier features your business needs will tell you exactly what to look for when buying or leasing a new machine. 

Six Essential Office Copier Features

1: Fast Print Speed

No matter how often you use your copier, it should be able to get the job done quickly. However, different copiers print at varying speeds, from around 30 ppm (pages per minute) to over 100 ppm. So it’s important to choose one that can stand up to your office’s daily needs. 

Large offices with high-volume print demands require faster print speeds to handle tasks efficiently. But a copier with average print speed will work well for small businesses with low-volume needs. 

2: High Paper Capacity

It’s also important to consider your paper capacity needs when shopping for an office printer. Machines with higher paper capacity can hold more paper at a time, so you won’t need to reload the paper tray as often. However, a low paper capacity allows for a more compact machine that fits well in small office spaces

3: Mobile Connectivity

In today’s ever-evolving digital world, mobile connectivity is a must for every piece of office equipment. Your employees should be able to send jobs to the copier from their computer, phone, or tablet for maximum efficiency. With mobile connectivity, remote employees and salespeople can access the copier without making unnecessary trips to the office. 

4: Security Features

Security is a top priority for any office, and copiers are just as vulnerable to security breaches as computers. Top-of-the-line security features like data encryption and the ability to limit access to certain users will protect your copier from hackers. Many copiers also have a secure print release function, which ensures that the copier does not print a document until it has been authenticated with a password

5: Automatic Finishing Options

Modern copiers offer a wide range of finishing options that help automate routine tasks and improve office efficiency. For instance, you can set the collate feature to always print groups of pages in order, and set the staple feature to automatically staple each packet. Other useful automatic features to look for include duplex printing, hole-punching, and folding.

6: Energy Efficiency

Investing in an energy-efficient copier is a good way to make your office greener. You may also want to consider investing in a multifunction printer (MFP), which combines the capabilities of a printer, copier, scanner, and fax machine all in one device. One major advantage of MFPs is that they’re much more energy efficient than running four separate machines.  

Elite Copier Dealer in Northern California and Reno, Nevada

If you’re in the market for a new office copier, make sure to choose a trusted office technology dealer. WiZiX offers a wide range of copiers and multifunction printers for purchase or lease. We can help you choose a copier that has all the features your office needs. Call us at 866-846-1411 today to learn more. 

 

Images used under creative commons license – commercial use (5/22/2023). Image by manuelwagner0 from Pixabay