Running a business is expensive, and every owner wonders how to reduce office costs. But did you know that your business can actually save money by investing in new technology? This simple solution can reduce the demand for materials, make your employees more productive, and minimize equipment downtime.
How Buying New Office Technology Can Reduce Operating Costs
1: Fewer Materials
One major way you can cut costs with new technology is by implementing a document management system (DMS). A DMS is a secure and simple way to organize your files digitally so you can go paperless.
One of the many advantages of going paperless is that it helps your business save on the cost of paper and filing cabinets. You’ll also spend less of your office budget on toner and ink, since there will be less demand for printing.
And, while paper documents can easily become lost or misplaced, digital files in a DMS are easy to find. Even if someone mislabels a file, you can locate it quickly by searching for relevant keywords in the document.
2: Better Time Management
The more productive your team, the more successful your business. There are many types of office technology that can help you save money as well as improve workplace productivity.
For example, multifunction printers (MFP) save costs by combining the features of a printer, scanner, copier, and fax machine. Being able to multitask on one machine helps improve office efficiency, leading to less wasted time (and paper).
Upgrading your business phone system is another cost-effective way to boost productivity. VoIP phones are more affordable than landlines, and come with many intuitive features that automate simple tasks and optimize communication.
3: Minimizes Downtime
Downtime can cost your businesses thousands of dollars as well as its reputation. But when you keep your technology up to date, you reduce the risk of downtime, because newer technology is less likely to fail than older equipment.
Why You Should Upgrade Old Technology
While investing in new types of technology can help your business save money, so can upgrading your current equipment to newer models.
For instance, printers and copiers last around 5 years at most before they should be replaced. Outdated technology can lead to a variety of expensive problems, such as frequent maintenance and repairs. Plus, it can be difficult to find parts for outdated equipment, which can extend downtime.
Old technology might also stop getting manufacturer updates, which puts your business at risk for costly data breaches. But updating your printers, copiers, phones, etc., will eliminate bugs and glitches and improve security.
Office Technology Dealer in Northern California and Reno, Nevada
If you’re in need of a multifunction printer, a document management system, VoIP phones, or any other office equipment, contact WiZiX Technology Group.
We help business owners reduce office costs by providing the latest equipment in office technology. We proudly serve many California communities, including Sacramento, Fresno, and San Jose, as well as Reno, Nevada. Give us a call at 866-846-1411 to get a free quote.