Hospitals, clinics, and other healthcare providers typically have high printing demands. Between keeping up with supply orders and organizing crucial documents, print management can quickly become overwhelming and expensive. Luckily, you don’t have to do it all on your own.
Managed print service (MPS) providers can help you streamline your routine processes, strengthen data security, reduce downtime, and more. Let’s take a look at how healthcare managed print services can help your organization thrive.
Seven Benefits of Managed Print Services in Healthcare
1: Consistency Across Locations
Many hospitals and healthcare organizations operate across multiple locations, which makes maintaining uniform print management processes a challenge. MPS providers offer a centralized approach that ensures consistent practices across all your facilities. This function helps you streamline workflows and minimize discrepancies, so you can maintain your reputation for excellence and create a better experience for your staff and patients.
2: Data Protection and HIPAA Compliance
In healthcare, protecting patient confidentiality by complying with HIPAA and other regulations is non-negotiable. Managed print services ensure that sensitive patient information is securely handled and stored to properly meet legal requirements. For instance, printers and document management systems can be password-protected to prevent unauthorized access. This helps protect your business from legal repercussions and fosters trust among patients.
3: Enhanced Security
With cybersecurity threats on the rise, you likely already understand the importance of prioritizing digital security. MPS providers employ advanced security measures to safeguard your documents, including encryption and secure access controls. By reducing the risk of unauthorized access and data breaches, managed print services help maintain the confidentiality and integrity of patient data.
4: Lower Printing Costs
Printing expenses and equipment downtime can significantly increase your operational costs. MPS providers can help you optimize your print infrastructure by offering cost-efficient machines, maintenance, and software, so you can make the most of your budget without compromising the quality of patient care.
For instance, an MPS provider can identify costly inefficiencies like outdated or redundant technology. They can also offer toner monitoring and resupply programs to help reduce toner waste. And with document management systems, you can reduce paper waste and eliminate the risk of losing important data. Another benefit is that managed print services include preventative maintenance, helping to prevent downtime.
5: Streamlined Processes
Managed print services can automatically streamline certain printing processes, making things much easier for your healthcare staff, IT department, and patients. From automated supply refills to proactive maintenance, MPS minimizes disruptions, saving time and enhancing overall productivity. With managed print services, your healthcare professionals will be able to spend more time focusing on their patients, and your IT team can focus on more critical tasks.
6: Reduced Downtime
Any equipment downtime can disrupt the daily workflow, reduce productivity, and create a frustrating patient experience. However, proactive monitoring and maintenance from managed print services will reduce the risk of equipment failures and downtime. With MPS, healthcare facilities will have reliable access to printing services whenever they need to use them.
7: Improved Patient Experience
By optimizing internal processes and creating a more efficient environment for your staff, healthcare managed print services help contribute to a positive patient experience. Fast, reliable machines and organized document systems will help reduce wait times at administrative desks, and ensure that patient records can be promptly and securely printed.
Managed Print Services for Sacramento Healthcare Organizations
Managed print services help create a secure, consistent, and efficient printing environment. If you’re looking to improve your hospital’s print management systems, contact WiZiX Technology Group. Our expert team will evaluate your printer fleet and offer the best solutions for better security and increased efficiency. Give us a call at 866-846-1411 today to learn more about managed print services for healthcare providers.