monochrome vs grayscale printing

Printing in Monochrome vs. Grayscale

Wizix Tech Blog, commercial printers, office tips

When you need to print in black and white, knowing how to choose between monochrome and grayscale will result in better-quality documents. While they may sound similar, monochrome and grayscale are two entirely different printing processes for producing black and white prints. 

At WiZiX Technology Group, we aim to help businesses increase their productivity by improving their printing practices. Continue reading to learn more about the differences between printing in grayscale vs. monochrome and how knowing which method to use can improve your document quality. 

Monochrome vs. Grayscale Printing

It may seem that printing documents in black and white doesn’t use any color. However, grayscale printing does, in fact, use color ink or toner cartridges in combination with black. When printing in grayscale, your printer uses the color cartridge to produce different shades of gray.

On the other hand, when you print in monochrome (black and white), your printer only requires two colors. It uses the black ink or toner cartridge to produce both black and gray tones, and leaves blank spaces on the paper to create white. 

One notable difference between monochrome and grayscale is that a color printer can print in both monochrome and grayscale, but a monochrome printer cannot print in grayscale. 

Is it Better to Print in Monochrome or Grayscale?

Whether or not you should print in monochrome or grayscale will depend on your printing needs. For example, if you mainly print black and white text, then using the monochrome setting or investing in a monochrome printer is the best choice. Grayscale printing is better for black and white images, because of this setting’s ability to create various contrasting shades and finer details.

Three Tips for Using Monochrome vs. Grayscale Printing

1. Check Your Settings

Using the right settings when you print documents or black and white images will help your business reduce costs. If you continuously print plain documents in grayscale instead of monochrome, you will run out of expensive color cartridges more quickly.

Monochrome printing only requires a small amount of black ink, while grayscale printing mixes black and color ink or toner to make up different shades of gray. So, if you use grayscale to print black text, you end up needlessly using your color cartridge. 

However, some printers do allow you to choose to use the black ink cartridge only for printing in grayscale. Always check your settings before printing plain black and white documents. 

2. Use Color Cartridges Sparingly

Understanding your printer settings can help make your ink cartridges last longer. Because color cartridges cost more, you can save money on ink cartridges by only printing in color and grayscale when absolutely necessary. 

Plus, the fewer cartridges you use up, the less negative impact they can have on the environment. If you are interested in more environmentally friendly printing practices, you can leave your used cartridges with us for proper recycling. 

3. Scan Images in Grayscale

Just as with printing, scanning images in grayscale will result in better black and white image quality. Scanning in monochrome may be slightly faster and take up less storage space, but it can also result in poor-quality images. If you need to save file space you can always scan an image in color and convert it to black and white later. However, you cannot revert a monochrome image back to color.

Toner Replenishment in California

Knowing the differences between monochrome vs. grayscale printing can help make your toner cartridges last much longer. However, they will still run out eventually. Don’t risk forgetting to restock your supplies! At WiZiX Technology Group in California, we offer a convenient autoship toner supply service that sends you replacement cartridges as soon as your supplies start to run low. Call 866-846-1411 to speak with a representative about ordering printer supplies. 

Images used under creative commons license – commercial use (10/28/2021). Photo by Sergey Zolkin on Unsplash