how long should a copier last - office printer

Is it Time to Upgrade or Replace Your Office Copier?

Wizix Techcommercial printers

Copiers are one of the most heavily used pieces of office equipment. If your office is like most, employees are printing and copying hundreds if not thousands of pages a day, along with other printer-copier tasks. Due to this considerable use, the general rule of thumb is that most commercial copiers last for an average of 5 years. (This number may vary depending on the brand, model and style of the copier, as well as how regularly you get maintenance on your copier.) But what are the signs your office copier is reaching the end of its life or that you might need an upgrade?

1.  What is your copier’s recommended monthly volume for optimum performance? 

Most commercial copiers will have a section in the manual that outlines what kind of work-load it can handle. For some, the maximum suggested pages a day might hover as low as 1,000. Other high-volume copiers might not max out until you hit 50,000 pages a day. Once you know this number, you can assess if your office’s use of the copier has been heavy or light. If it’s been heavy, it might be time for an upgrade. One thing to note is that these numbers are often inflated, so we recommend shooting for a maximum output that is lower than that listed in the manual. 

2.  Has the copier become sluggish? 

There’s a point at which a slow and sluggish copier has a negative effect on office productivity. If your office is wasting a lot of time with a down copier or one that needs frequent troubleshooting, it’s probably time for a replacement. 

3.  Does the copier require frequent repairs? 

While it’s normal for a copier to need repairs from time to time, there is a threshold where it’s worth investing in a new one. Purchasing a brand new commercial copier outright can cost anywhere from $7,000 to $35,000 depending on the work-load your office requires. Compare that to a copier lease, which can cost as little as $200-$900 a month. Ultimately, your office should do the math and determine whether a copier repair, purchase or lease is the next wisest financial step. 

Copier Dealer in Sacramento

If you’re unsure whether your copier simply needs maintenance or needs to be replaced altogether, give us a call at WiZiX Technology. We’re the leading commercial copier dealer in the Sacramento Valley (with additional locations in Fresno and the San Francisco Bay Area), and we can advise you on the best option for your business. 


Image by Klaus Aires Alves from Pixabay (3/5/2020)