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What is Cloud-Based Printing?

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Cloud-based printing provides a solution for printers to be accessed via a network. The primary advantage of cloud-based printing is that you can print from any place at any time. Printing software is stored virtually in the cloud. This means you don’t have to install the printer software on your device in order to print. It’s also updated automatically, which allows you to avoid another pesky update notification and delays in your work day. 

How does it work?

When printing from the cloud, your documents are sent to the printer and your information is stored in the cloud—you can then choose to print from any printer that’s connected to that cloud. 

Cloud-based printing saves you from having to physically connect to an individual printer. No cables or compatibility issues to worry about. Additionally, if your company has a large number of printers, you can avoid scrolling through a long list to find the one you need. 

If you have multiple documents to print throughout the day, you can save them to the cloud, one at a time. When you’re ready, you can print everything simultaneously, while standing by the printer. This can be useful in a setting where multiple users have access to the same printer, ensuring that your documents don’t become mixed up with a coworker’s.


Should Your Office Use a Cloud-Based Printing Solution? 

Cloud-based printing can provide simplicity. It can also help minimize costs for your office. Instead of having a printer plugged in to every computer, you can grant everyone printer access over a network. Here are some questions to help you determine if cloud-based printing is right for your office:


  • Do you have a lot of people who need printer access?
  • Do you need to print from portable devices?
  • Do you want to relieve your IT department of supporting & servicing printers?
  • Does your company have more than twenty printers?


If you answered yes to any of these questions, a solution can be found in cloud-based printing. By having an SaaS (software as a service) company manage your printing, you can save money and avoid hassle. Inventory space dedicated to ink, toner, and cartridges can also be freed. Financial firms, law offices, hospitals, schools, and any office that has heavy printing needs can benefit. 

What About Google’s Cloud Printing Service?

You may have heard that Google is getting rid of their cloud printing option by the end of this year (2020). This free service started in 2010 and was available to anyone using Chrome. However, in a few months this will no longer be the case. 

If you have a Brother printer, you may not be bothered by this free cloud based printing service from Google ending. Brother printers have a Cloud Secure Print feature that enables you to send your documents to the printer from their own dedicated web page. All you will need is your printer’s unique ID and a password.


Cloud-Ready Printers in Northern California

At WiZiX Technology Group, we stock multiple cloud-ready printers. Check out our products and see if one is right for you. We serve Fresno, Sacramento, and the Bay Area. 


Image used under creative commons license – commercial use (12/3/2020) Pete Linforth (Pixaby)